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Members of the public and the media can view or participate in Regular Board Meetings and Public Hearings through Zoom.

Upcoming Meetings

Recordings of Past Meetings

What You Will Need:

desktop computer, laptop, tablet, or smartphone
speakers/headphones—most laptops, tablets, and smartphones have built-in speakers
webcam—recommended if asking questions, but not required
internet connection—please note that the audio and video quality of your connection is directly related to the quality of your internet connection from your service provider

How to Participate Online:

To view Regular Board Meetings and Public Hearings online, navigate to our Board meetings and Public Hearing page and click on the link of the meeting you want to attend. If you are joining Zoom for the first time, you will need to download a file. This process is slightly different depending on what device or program you are using.
After clicking the link you will be prompted to register for the Zoom webinar. Please use your full name for your screen name and a valid email address. The TNRD is collecting this information under section 26(c) of the Freedom of Information and Protection of Privacy Act (British Columbia) for the purpose of facilitating online meetings. By providing your full name and email address, you acknowledge and consent to the collection and use of your personal information by the TNRD for this purpose.
Select your audio preference. Once you join the webinar, you may be prompted to select your audio preference. If your device is equipped with a microphone and speakers, you should select Computer Audio. If you do not have a microphone and speakers on your device or your sound quality is poor, you can select Phone Call. If you select Phone Call, you will be provided a list of numbers to use to call into to participate in the audio portion of the meeting.
Wait for the host to start the meeting. Once you have entered the information above, you will be placed in a “waiting room” and TNRD moderators will be notified that you are waiting to join the webinar. When the meeting starts, your feed will begin.

Please note:
To avoid distractions, feedback, and sound quality issues, the TNRD will maintain control of all audio and video. As a meeting attendee, you will be able to view and hear the meeting but will be muted and blocked from being seen on video.

At the specified time during a Regular Board Meeting or Public Hearing you can add yourself to the queue to speak by “raising your hand.” To do so, click or tap Raise Hand in the webinar controls. When your hand is raised it will appear blue or green.

How to Ask Questions:

The system logs the order in which hands are raised and speakers will be called in that order. Unless you no longer wish to speak, please keep your hand raised until you are called upon.

At the start of the next public comment period, the Chair will begin calling for questions. This will include both online and in person participants, so please be patient.

Before your turn to comment, an administrator will change your participant status to allow you to speak and display your video. This process will sometimes cause a short disconnect and delay in your video feed. Do not be alarmed or leave the meeting if this happens. Your video feed will resume shortly. The same delay may occur after you are finished speaking, when your status is returned to attendee.

When you have speaker status, some version of the icons shown below should appear, which indicate the status of your audio and video. When they are muted and turned off, you will see a red dash over them. You may need to accept an unmute prompt before your microphone will turn on. Please watch for a prompt and ensure you have turned on your microphone and camera before asking your question or providing your comments.

Note that you do not have to use video, but it is encouraged for all participants asking questions or providing comments.

When called upon to speak you will be asked to provide your full name and address before asking your question or providing your comments.

Please note:
The name provided as your screen name when registering for the webinar is the name called upon to invite you to speak. To avoid confusion, please register using your full name.

Tips for An Optimal Experience:

Start early. Plan some lead-time to get set up on Zoom Webinar. This will allow you to troubleshoot any issues or make software updates if needed. It will also allow you to check that your sound and video are working and familiarize yourself with the platform.
Consider your environment. When speaking at a meeting, please share your video but do so from a quiet and uninterrupted environment. Choose a place to sit that is lit from above or in front of you rather than from behind.
Test your Zoom settings. Click this link and join a test meeting to ensure that your webcam, speakers, microphone and internet connection all work with Zoom.
Set your camera. Test your camera and adjust it if necessary to ensure you can sit comfortably with your face centred on the display screen.
Choose a good connection. Opt to connect from a location with the highest speed internet you have access to. A wired connection is often faster than wireless.
Use a device with a built-in microphone. If the device you are using does not have a built-in microphone you will still have the option to call-in using a separate device, but the dial-in instructions will only appear once you have been invited to speak. The process will cause a delay in the meeting.

Tech Support:

If you have any technical issues when logging into a Regular Board Meeting or Public Hearing, please access the Zoom Help Centre directly. Visit the Zoom Training webpage for support, including how-to video tutorials.

Watch Past Meetings

All TNRD Board & Committee meetings are recorded and published on the TNRD's YouTube channel.

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Elections 2022 Mail Ballot Application

To receive a mail ballot package, completed applications must be received by the TNRD before 12 pm (noon) on Monday, October 3, 2022. Following receipt of the mail ballot, you are responsible for ensuring that your completed ballot is received in the Regional District office no later than 8 pm local time on Saturday, October 15, 2022. (Note: Mail ballots will not be sent out if an election is not being held in your Electoral Area).

Note: If you live within a municipality and are not a real property owner within a TNRD Electoral Area, you are not eligible to vote in a TNRD Local Election. Please contact your local municipality about voting options.

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The Freedom of Information and Protection of Privacy Act helps to make public bodies more accountable and to protect personal privacy by:

giving the public a right of access to records, where permissible, and
giving individuals a right of access to, and a right to request correction of, personal information about themselves.

The Act applies to all records in the custody or under the control of a public body, subject to exceptions identified in the Act. The TNRD is a public body as defined in the Freedom of Information and Protection of Privacy Act.

Routine Requests

Records such as agendas and minutes of open meetings, bylaws, policies and procedures and information related to your property are often available on our public website or upon request. The TNRD has created a list of routinely released documents.

If the information you are looking for is not listed please contact our Legislative Services department at legservices@tnrd.ca.

Formal Requests

Should you wish to make a request for access to records in the custody or under the control of the TNRD, please email the details of your request to legservices@tnrd.ca. All general FOI requests will be subject to a $10 application fee. There are no application fees for personal FOI requests. For more information, please visit FOIPPA Updates – Province of British Columbia.

The Act allows a maximum of 30 business days for us to respond to your request, except in specific cases where the time period may be extended. You should also be aware that fees may be charged for the records requested. Early on in the process, a fee estimate will be sent to you detailing the estimated charges.

What You Will Need:

How to Participate Online:

Tips for An Optimal Experience:

Tech Support:

Watch Past Meetings

Elections 2022 Mail Ballot Application

Freedom of Information

Routine Requests

Formal Requests

Sign up for the TNRD mailing list

Main Office

Connect

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